Apply for Project Manager

On behalf of our public sector client, Affinity is looking for a Project Manager to lead and coordinate all project activities, ensuring effective communication with stakeholders including project owners, teams, consultants, and Manitoba staff. This role involves directing project management resources, overseeing contract change management, monitoring risks and opportunities, and maintaining accurate project data within Manitoba's project management systems.

Responsibilities:

Project Initiation and Planning:

General

• Responsible for regular communication with all project stakeholders' groups including the project owner, project teams and resources, consultants, and staff.

• Responsible to direct the activities and deliverables of assigned project management resources.

• Review, record and manage contract change management within the authority and approval framework.

• Actively monitor all risks and opportunities to the project, communicating with project stakeholders including but not limited to project team, owners and Service Providers regularly.

• Will be responsible for coordinating and managing all activities required to be complete the projects.

• Responsible for project entry and data management within project management framework and information management systems.

Budgeting

• Develop and maintain detailed project schedules ensuring integration of capital and operating streams and providing regular updates to the manager identified for their project.

• Operate within the approved project budget in accordance with the Manitoba capital framework. Weekly reporting and tracking is expected using internal systems which will include but is not limited to both actual and forecasted monthly project spending.

• Manage implementation for conformity within the approved project requirements, including detailed scheduling and coordination.

Procurement

• The PM will work with consultants and external and internal stakeholders and be responsible for defining the requirements of the project including the detailed design documents and specifications up to a tender ready document package. Support and participate in the tendering process including assisting the selection committee to award the tender to the qualified proponent and issue the contract. • • Development of project scope, quality, budget, schedule, risk, and adhering to all federal, provincial and municipal acts and regulations, laws and legislation.

• Develop the procurement plan in accordance with Manitoba obligations and policies for the project.

Project Execution, Monitoring, and Controlling

General

• Delivery of project plan to ensure alignment of project goals and expectations including management of Service Providers and contractors, manage and control project scope, schedule and budget, quality, risks, communications, stakeholders and change control.

• Manage all changes to scope through project charter and/or Change Order process, review and approve submitted costs and track against both approved budget and schedule. Advise Manager when project budget increase or schedule delay is projected to occur. Work within Manitoba systems to seek and obtain approvals.

• Project Manager is required to monitor and navigate project through Manitoba’s internal processes such as Architectural Review Board (ARB) approval process.

• Responsible to manage project budget including review and process progress claims, advising on timing of final payment and release of holdback monies. Biweekly/Weekly reporting and tracking is expected using internal Manitoba systems/processes including but not limited to Cash flow reporting of both actual and forecasted monthly project spend.

• Responsible to conduct start up meeting, attend bi-weekly client meetings and other as required. The PM will be require to provide regular communication including reporting on projects status, budget and schedule using Manitoba systems and templates.

• Track and manage overall Project opportunities and risks. Maximizing opportunities and managing issues. Work with Stakeholders to inform the issue and provide recommendations to be communicated Project Manager as necessary.

• Manage quality assurance and control requirements ensuring work conforms to the contract including review of mock-ups and deficiency reviews.

• Responsible to manage and coordinate provision of staff training on new systems.

• Responsible for project entry and data management within project management framework and information management systems.

Procurement:

• Work with Manitoba to tender, recommend, select and negotiate contracts with vendors.

Project Close Out:

• Conduct project closeout review.

• Assemble and review all necessary project close out information including transfer to operations, as-built documents, training manuals etc…

• Lessons learned with all stakeholders and clients.

Affinity Earn:

Know someone who’s great for this, or any of our open roles? Earn up to $4,000/year for each successful referral through Affinity Earn. You can also earn up to $50,000 for helping us find new clients. Learn about our referral program at https://affinity-group.ca/earn/ or browse our jobs & follow us at https://www.linkedin.com/company/affinity-staffing/jobs/

About Affinity: 

Affinity Group is a technology and business consulting and services company. We believe in creating long term relationships between clients and consultants that foster a mutually beneficial partnership. Affinity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit and business need.

For more information on Affinity, please visit www.affinity-group.ca

Job Number: 11996